Executive Office (60%): • Assists in arranging complex and detailed travel plans for the President and the Senior Vice President, including itineraries, agendas and materials for related meetings • Assists in scheduling and coordinating logistics for Executive Office meetings and Board of Director meetings and committee meetings including presentation/print materials, minutes, food and Director travel • Reconciles Executive Team credit card purchases and prepares expense reports and payment requests • Drafts external messages, proofreads and formats documents for the Executive Assistant/Office Manager • Inputs data regarding the President’s trips and events into Salesforce
Facilities & Operations Responsibilities (30%): • Manages IFYC’s reception to ensure timely and tactful telephone, email, face-to-face, and mail communications with internal and external contacts at all levels • Supports day-to-day office operations, including administration, kitchen and supply stocking, postage/shipping/mail distribution and office inventory • Acts as the main point-of contact for staff to submit any facilities-related issues. Takes appropriate measures to see resolution of issues through to successful completion • Performs daily inspections to ensure the office is clean, functional and safe • Assists in coordinating staff meeting logistics, including presentation uploads, note taking, and facilitating remote staff participation
Human Resources (10%): • Reviews resumes and identifies qualified candidates • Schedules interviews • Prepares orientation binders • Sets up desks for new employees • Reconciles benefit bills and prepares payment requests
Hours: Monday-Friday 8:30am-4:30pm
Duration: the position will start in late April or early May and conclude December 2019, with the potential to extend
QUALIFICATIONS • Proven ability to meet deadlines and work well under pressure while maintaining attention to detail • Proven project management and organizational skills • Proficient in Microsoft Excel and Word; willing to learn and utilize organization-wide constituent relationship management software (Salesforce)
PREFERRED QUALIFICATIONS • High level of religious literacy and fluency in diversity, pluralism, and inclusion
ESSENTIAL QUALITIES • Demonstrated commitment to IFYC’s vision and mission • Exceptional customer service skills • Strong attention to detail and excellent organizational skills • Takes initiative and remains flexible while working in a fast-paced and complex organization • Strong interpersonal skills to collaborate with colleagues as well as being the first point of contact for IFYC guests on the phone and in person
Additional Salary Information: $15 per hour with free medical, dental, vision, life, long-term and short-term disability insurance for employee-only coverage. Those who wish to cover their dependents can pay extra for dependent health coverage.
About Interfaith Youth Core
IFYC is working to make interfaith cooperation the norm in America. This starts in colleges and universities, where the minds and values of emerging leaders are shaped and conversations take place that steer broad cultural change. We engage with leaders across the campus environment – faculty, staff, administration, and students. We offer the tools, guidance, opportunities and networks needed to bring interfaith learning into their campuses, classrooms, research, and lives.