The Accountant reports to the Controller and processes all the components of accounts payable and payroll with the ability to assist in cash management and accounts receivable. The Accountant will ensure timely monthly billing to various funders by preparing financial reports together with the necessary backup documentation.
Acts as primary Accounts Payable contact for vendors, management and program directors, and maintains vendor records in the accounting system.
Distribute and track agency purchase orders and maintains records of receipt of goods and services.
Timely record invoices. Review expense coding and processes check requests and invoices.
Prepare and mail signed checks in accordance with organization policies.
Maintain vendor information and prepares annual 1099’s.
Communicate and enforce purchasing policies and payment requisition procedures.
Verifying that costs are allowable and have budget approval.
Communicate with vendors and employees and resolve payment problems and other issues.
Periodic examination of cost saving potential available through alternate vendors.
Accurate and timely processing of semi-monthly payroll for 35 employees.
Prepare journal entries for each payroll and post it to the general ledger.
Electronically process 401(k) employee deferral and employer matching after every payroll.
Assist with annual external audit and periodic audits by funding agencies
Run reports from FUND-EZ on an ad hoc basis
Enter and process monthly allocations in FUND-EZ
Perform timely and accurate invoicing and documentation for funders on a monthly, quarterly and annual basis as required by funders
Enters monthly staff reimbursements in FUND-EZ
Reconcile pre-paid accounts on a monthly basis
Cross trained in areas of cash management, accounts receivable, and monthly reconciliations
Other duties as assigned
Associates Degree in Accounting with five years’ AP experience or BS in Accounting with 2 years’ AP experience
Experience in accounting with knowledge of federal, state, and county funding
Spreadsheet expertize in Microsoft Excel
Experience with FUND-EZ software preferred
Knowledge of Accrual Accounting, Federal, State and County Funding, Uniform Guidance and GAAP
Proven ability to meet daily, weekly and monthly deadlines
Good organizational and time management skills
Good interpersonal and communication skills
Ability to work independently and as part of a team
About OAI, Inc.
Established in 1976, OAI, Inc. is a 501(c)(3) not-for-profit workforce development training and job placement agency headquartered in downtown Chicago. OAI’s programs provide training for both currently employed workers and unemployed or underemployed individuals who are in need of job skills and critical worker health & safety awareness. OAI’s Mission is to create an environment in which all people can access education, training and employment that will allow them to sustain and enjoy safe, secure and fulfilling lives.
OAI, Inc. offers excellent benefits for full-time staff including: medical, dental, vision, life and disability insurance; 401(k) with match; and paid time off including vacation days, sick days and holidays.
OAI, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability or genetics.