The Chicago area boasts only one institution that focuses exclusively on providing interactive exhibits and programming for young children ages birth to 8. Kohl Children’s Museum of Greater Chicago has long been recognized nationally as a model for its integration of play and learning within a fun environment that encourages curiosity, creativity and self-discovery. It is the Museum’s mission to be an essential leader in providing playful experiences that inspire every child. After 20 years at its original home in Wilmette, Illinois, the Museum opened a new, $18.1 million world-class facility in nearby Glenview in October 2005. Its 17 hands-on, interactive exhibits give young children and their caregivers the opportunity to direct their own play and learning experiences in a safe, intimate environment. All of the exhibits and programming align to the State of Illinois Learning Standards for children up to 3rd grade.
The Executive Assistant provides a wide variety of support and assistance to the President & CEO (“President”) to ensure efficient and quality performance of the Executive office. This position represents the office of the President, befitting that of the President’s vision and the Museum’s mission, and serves as primary support to the Museum’s Board of Trustees. This full-time role will require occasional evening and weekend hours and travel in the Chicagoland area.
Essential Duties and Responsibilities Include:Manage and maintain the President’s daily schedule through planning and scheduling meetings, conferences, travel, and other activities.
Handle all administrative tasks, including, but not limited to, processing incoming mail, answering phones, file maintenance, preparing and managing distribution of correspondence materials including letters, proposals, reports and emails for the Executive office.
Provide all necessary support for all activities and functions of the Board of Trustees and subcommittees, including, but not limited to, the preparation of agendas, distribution of materials and transcribing of meeting minutes.
Support the President’s role in fundraising activities in coordination with the Development department, including the coordination of donor meetings, preparation of materials, and maintaining information in the Museum’s donor database.
Responsible for maintaining and ensuring all Board member lists and information are up to date.
Manage the creation and distribution of the Museum’s Board materials for Board meetings and functions.
Maintain the Executive office budget by monitoring spending costs and preparing expense reports.
Serve as backup to answer Museum phone lines, as needed.
Perform other related duties and participate in special projects as assigned.
The successful candidate will possess the following:
Education and Experience
At least 2 years’ experience in an administrative assistant role, with direct experience in coordinating activities and meetings, event planning and managing schedules.
Bachelor’s degree in a relevant field or equivalent work experience preferred.
Experience in a non-profit environment preferred.
Skills and Abilities
Excellent organizational skills with ability to manage deadlines and prioritize workload to meet business needs.
Strong attention to detail and ability to multi-task.
Must have outstanding oral and written communication skills.
High proficiency in a range of office technology and tools, including Microsoft Office and CRM software.
Friendly demeanor and ability to work with individuals of all levels of an organization, including senior level executives.
Flexible and adaptable to a variety of work-related situations.
Ability to maintain confidentiality and exercise discretion in handling sensitive Executive office matters.
Familiarity with donor database management preferred.
Must have a valid driver’s license, own vehicle and good driving record.
Must have flexibility with work schedule, as necessary, to support evening and/or weekend activities of the Executive office.
Physical Activities include:
Usual and customary office activities: Sitting, walking, standing, bending, kneeling and squatting, moderate lifting
Standing and walking may be required while supporting special events and/or Museum activities.
For immediate consideration, please submit your resume and cover letter along with salary requirements to Human Resources at www.kohlchildrensmuseum.org/jobs/
Kohl Children’s Museum of Greater Chicago offers 17 interactive, hands-on exhibits for children ages birth to 8. All of our exhibits and programs are aligned to the Illinois State Learning Standards and are designed to nurture a love of learning in young children. Around 330,000 people visit Kohl Children’s Museum each year. This is The Place Where Awesome Lives!
We will be an essential leader in providing playful experiences that inspire every child.
We are a place that provides experiences and memories to build a foundation for a lifetime of learning.