The Government Grants Manager is responsible for administrative oversight of federal, state, and/or local government grants received by Howard Brown Health. The Government Grants Manager works cooperatively with Howard Brown Health programmatic and clinical teams to facilitate meetings, coordinate and write reports, coordinate and write competing and noncompeting continuation applications, and monitor programmatic and fiscal aspects of government grants.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
As part of the grants management team, work with programmatic and clinical managers, and senior leadership, to identify and respond to local, state, and federal funding opportunities.
Coordinate the preparation of competing and non-competing proposals, including developing a detailed task list, assigning tasks, working with program and clinical staff, identifying and reporting relevant data, writing the narrative, and working with financial and program staff to develop a budget.
Maintain knowledge of requirements for all grants, including Policy Clarification Notices (PCNs) and similar regulations.
Serve as primary point of contact for site visits from funding agencies, including informing programmatic, fiscal, and other staff of requirements and responsibilities and providing staff with ample time to gather materials.
Using standardized data requests, and coordinating as necessary with quality management staff, regularly review performance against promised scope of work to determine whether Howard Brown Health is meeting goals, and work with program managers and directors to ensure all staff understand the requirements of particular scopes of work.
Respond to project officers and other funding agency officials to provide accurate and timely information about Howard Brown Health programs.
Communicate with staff about upcoming deadlines and grant cycles.
Monitor staff allocations to ensure that projects are staffed appropriately and that staff are allocated accurately based on time and effort.
Monitor expenditures and meet regularly with programmatic managers to ensure that grant funds are being managed appropriately and that expenditures are allowable and as budgeted.
Collaborate with the Corporate and Foundation grants team as appropriate.
Participate as needed in the weekly Grants Roundtable meeting, to ensure that program staff and senior leadership have ample opportunity to discuss proposed funding opportunities, and prepare analyses of prospective funding opportunities to determine their appropriateness for Howard Brown Health strategic planning.
Collaborate with other members of the Grants Management team to ensure that deadlines are met and that proposals and reports are of the highest quality.
Have, and continue to develop, extensive knowledge about the populations Howard Brown Health serves, including individuals who identify as LGBTQ, individuals who are living with HIV, and individuals who face other barriers to care.
Provide guidance to the finance team on grant requirements and allowable expenses to ensure finance staff have sufficient information to develop appropriate grant budgets.
Collaborate with members of the data and quality teams to ensure data needed for grants is timely, compliant with grant definitions, and replicable.
Store grant applications in a shared, secure manner per the policies of Howard Brown Health.
May manage sub-recipient monitoring or perform other compliance tasks.
May manage memoranda of understanding (MOU) for the agency, identifying areas where MOUs may be necessary and coordinating the process of obtaining and cataloging MOUs.
May manage specific subsets of programs (e.g., Ryan White-funded activities, CDPH prevention grants).
May manage large data submissions (e.g., UDS, RSR, FTCA).
Other duties, as assigned
May manage additional grants management staff
QUALIFICATIONS, SKILLS AND ABILITIES:
High School Diploma
Excellent written and verbal communication skills and excellent organizational skills required
Bachelor’s degree strongly preferred; graduate degree a plus
At least two years of relevant experience strongly preferred; five or more years a plus
Strongly prefer prior government grant writing or management experience; previous HRSA, SAMHSA, NIH, CDC, and/or health industry-related grant-writing experience desired
Ability to assist program staff in managing a grant budget
Mature judgement and respect for confidentiality required
Effective team player with the ability to coordinate projects across multiple departments
Demonstrated ability to work on several projects concurrently while meeting deadlines
Superior attention to detail
Flexibility and adaptability in a fast-paced environment
Computer literate, including (but not limited to) Microsoft Office suite; experience with electronic health record systems or similar data management systems strongly preferred
Previous experience working with Federally Qualified Health Center a plus
Potential irregular hours, occasional late or weekend meetings. Space is limited and must be shared for most efficient usage.
EQUAL OPPORTUNITY STATEMENT:
Decisions and criteria governing the employment relationship with all employees at Howard Brown Health are made in a non-discriminatory manner, without regard to race, color, creed, religion, national origin, sex, marital status, pregnancy, disability, sexual orientation, gender identity, veteran status, age, FMLA status, or any other factor determined to be unlawful by federal, state or local statutes.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
About Howard Brown Health
HOWARD BROWN HEALTH is an innovative health and human service organization focusing on the gay, lesbian, bisexual and transgender community. Howard Brown provides a unique network of programs and services to the community, addressing the medical, social and research needs of its clients.
http://howardbrown.org/careers/ (Careers Page)