The Executive Assistant, Programs basic function is to provide an advanced level of administrative service to the Senior Director of Programs (SDP) and as well as support to the Program Directors. The Executive Assistant, Programs will receive training and coaching from the Senior Executive Assistant and will work closely with them to coordinate activities between the Senior Director Programs, Program Directors and Executive Director, both within the agency and with external partners.
Assists in organizing the Senior Director Program and Program Directors’ meetings, activities and public duties, and calendar management
Handles various levels of internal and external communication, including translation and research when necessary, for the SDP and Program Directors
Oversees creation of monthly Program Report for All Staff Newsletter, Board Report and Board Newsletter
Assists with program-specific special events and coordinates with program staff for daily agency business, including managing small projects independently
Reads and routes the SDP’s and Program Directors’ correspondence and prepares all internal or external correspondence in consultation with the SDP and Program Directors such as memos, letters, special reports or other business documents
Plans and monitors the SDP and Program Directors portion of the administration purchases and invoice payments, and reconciles and completes expense reports, including credit cards and expense reimbursements
Prepares SDP and Program Directors’ timecards and payroll reports for review
Drafts letters and email correspondence to partner agencies, public officials, board members and other professionals on behalf of the SDP and Program Directors
Organizes and maintains the SDP and Program Directors’ files to maintain high level of organization, including creating and implementing information management systems
Coordinates monthly meetings, attends meetings, drafts agendas and materials, and takes accurate and concise minutes
Coordinates Board Program Committee meetings, attends meetings, and drafts agendas and materials with the SDP and Program Committee Chair
Oversees and ensures success of the Board Ambassador Pilot Program, including designing a model with SDP and managing attendance, participation, and milestones
Maintains the highest level of confidentiality and professionalism, and acts as representative of SDP and Program Directors, when necessary
Other related duties, as assigned
Please forward resume, cover letter and a list of three professional references by Friday, August 23, 2019 to:
Senior Director of Programs & Quality Assurance
Erie Neighborhood House
1701 W. Superior St.
Chicago, IL 60642 send via
NO TELEPHONE CALLS PLEASE!
ERIE NEIGHBORHOOD HOUSE IS AN EQUAL OPPORTUNITY EMPLOYER
ACCREDITED BY NAEYC & NATIONAL AFTERSCHOOL ASSOCIATION
RECOGNIZED BY THE DEPARTMENT OF JUSTICE
UNITED WAY MEMBER
This position requires a Bachelor’s degree and at least two years of experience as an Assistant or similar position; Familiarity with nonprofit agencies preferred
Excellent organizational, writing and communication skills
Must be a self-starter with a demonstrated ability to work in a professional, dynamic, people-oriented setting
This position requires a high level of administrative skills, professionalism and understanding of confidentiality protocol
Proficiency in computer programs including Microsoft 360
Meeting and event planning experience helpful
Bilingual skills (English/Spanish), spoken and written are required
Additional Salary Information: plus excellent benefit package.
About Erie Neighborhood House
Erie Neighborhood House is a community service agency founded in 1870 that promotes a just and inclusive society by strengthening low-income, primarily Latino families through skill-building, access to critical resources and collaborative action.