The Grant Financial Analyst supports all fund development efforts for the assigned region of Mercy Housing including invoicing and spending of reimbursable awards and government grant contracts, ensuring timely payment, and compliance with funding agreements.
1. Upon notification of an award, review contract or agreement to ensure we can meet all requirements, work with legal for approval, secure appropriate insurance, and facilitate signatures.
2. Outline invoicing process and work with various departments (HR, Payroll, Accounting, and Resident Services) to ensure timely and accurate invoicing.
3. Prepare for monthly and quarterly invoicing by gathering payroll reports, expense reports, mileage, receipts, and any other necessary documentation from multiple teams.
4. Verify and cross-reference expenses using accounting software.
5. Submit monthly and quarterly invoices for government grant contracts, including any required backup documentation.
6. Monitor spending on current grants through grant codes and support cost transfers, reclassifications, and personnel action forms (PAFs).
7. Ensure that funds are used in accordance with grants documentation, and that invoices are accurate and timely.
8. Create and recommend early warning system to identify when a grant is running out of money or time and work with staff to develop a plan to address spending issues. Submit budget revision or amendment forms to shift line-items or spending as needed.
9. Facilitate and submit required documents for fiscal reviews or audits if requested by government funders. Work with accounting and payroll to collect necessary information and ensure we have appropriate backup.
10. Assist with budget preparation in proposal process, as well as other grant-related projects, as needed.
Internal Number: 1
About Mercy Housing Lakefront
Mercy Housing is looking for people who want to create a more humane world where poverty is alleviated, communities are healthy, and all people can develop their full potential. We believe that affordable housing and supportive programs improve the economic status of residents, transform neighborhoods and stabilize lives.