The purpose of this job is to provide timely and accurate payment processes for all accounts payable expenses, maintain current vendor information, as well as to contribute to good vendor relations.
Will follow role assignments that are in alignment with the Patient Centered Medical Home Standards, and participate in all Patient Centered Medical Home efforts
Essential Duties and Responsibilities:
Obtain and verify documentation to process payment for accounts payable
Reconcile invoices to vendor statements and process invoices for payment in accordance with the Center’s policies and procedures.
Perform required data entry functions processing Accounts Payable, including coding expenditures for posting in the general ledger.
Perform research and problem solving for vendor account reconciliation.
Process all Expenditure Requests (ER) for submission to the Controller for review before submitting to the CFO for authorization by Thursday every week.
Keep Accounts Payable records on file for easy access by accounting department.
Prepare monthly reconciliation of Accounts Payable to the general Ledger
Follow-up on all outstanding issues with vendors.
Set up new vendors as necessary in Abila MIP system including scanning Forms W-9 for 1099 Misc. reporting.
Prepare expenditure reimbursement vouchers to grantors
Assist with the updating and maintenance of the Fixed Assets Register, equipment inventory and supplies.
Assist with cash and credit cards receipts and reconciliations to the bank for all sites.
Other Duties and Responsibilities:
Prepare accounts payable files for storage annually
Any additional duty or responsibility assigned by the Chief Financial Officer or Controller.
Serve as a backup for the Payroll Accountant
Education and Experience
Bachelor’s degree in accounting or equivalent
3+ years of related experience
Demonstrate the knowledge and capability of using computer applications
Must have ability to maintain strict confidentiality and use discretion with sensitive matters
Proficient in accounts payable accounting software
Skills & Knowledge:
Ability to research vendor invoice issues and present findings in a concise and accurate manner is required
Ability to work independently , problem-solve, and prioritize tasks
Ability to communicate effectively both verbally and in writing with various levels of staff and other constituents
About Near North Health Service Corporation
Near North Health Service Corporation is an Equal Opportunity Employer. The Mission of Near North Health Service Corporation (NNHSC) is to provide access to high quality health care and to improve the health and well-being of the diverse populations and communities we serve. We are a culturally sensitive, patient centered community health center that empowers individuals through education and health prevention, regardless of one’s ability to pay.