Background: CCL’s vision is a community where everyone thrives. Too often, resource and economic opportunity limit participants’ choices and capacity to achieve their goals and vision. CCL partners with those held back by lack of resource and economic opportunity in order to uncover possibilities, overcome barriers, and realize their potential. Partnership takes many forms: coaching, training and educating, and coalition building, advocacy and organizing are the primary ways that goals and potential are realized.
Position Overview: The part time Administrative Assistant has the primary function to create an environment, through process, system and structure that ensures community is built, resources are shared, and the delivery of service across programs occurs smoothly in an environment conducive to clients and staff working together to achieve goals in a partnership.
Areas of Work:
Oversee administrative and operational functions and processes of the organization including property/facility management, safety of the work environment, human resources, information technology, and management of the office space
Create, maintain, and manage hiring processes and procedure
Ensure that office infrastructure is in place and working properly
Manages the calendar and daily schedule of Executive Director, ensuring the most efficient use of time
Ensure the maintenance of document filing, retention and destruction policies are met
Maintains office supplies, personnel records, filing system and office inventory of office equipment
Manage supply and equipment inventories, inclusive of all purchasing for agency
Address weekly administrative and organizational tasks
Monitor all organizational policy, legislation, and regulations relevant to the organization (employment standards, occupational health and safety, human rights, etc.) to ensure that the organization is compliant and risk is managed
Update, maintain, operationalize, and enforce organizational policies and procedures
Provide regular policy and procedure trainings
Support financial consultants with gathering of documents and receipts as needed
Other tasks as determined appropriate by Executive Director
The position requires flexibility in schedule, duties, or unexpected events/circumstances that may occur, so tasks not specified here may be required to successfully execute the position and may be asked upon by the Executive Director. This position is supervised by CCL’s Executive Director.
Successful Candidate will Demonstrate:
Passion for CCL’s vision, mission and values (innovation, poder, economic justice, solidarity, accountability)
Strengths around creativity, resourcefulness, problem solving, persistence and self-reflection
Ability to engage a diverse community of people
Commitment to confidentiality and professionalism
Communicate clearly and concisely verbally and in writing; exercise initiative and use sound judgment
Establish and maintain effective and positive working relationships with those contacted in the course of work
High level of digital/technological competencies, inclusive of proficiency in MS Office Suite (Word, Excel, PowerPoint), web-based applications and databases
Excellent communication, organizational, writing and proofreading skills
Capacity to balance multiple tasks, prioritizes work, meet deadlines and work independently
Excellent conceptualization, problem-solving & project leadership and management skills
A bachelor’s degree in human resources, management, business, or accounting or equivalent experience (7+ years of administrative support) preferred. Bilingual (Spanish/English) skills
5 years of office management or executive assistant experience, preferably with non-profits
Training in Employment Standards, Occupational Health and Safety, and Human Resources
Accountability: The part-time Administrative Assistant is mutually accountable to CCL’s administrative team; is supervised by the Deputy Director, and interfaces with the CCL staff on matters of financial standing; operational statuses; personnel issues and changes; vendor relations and resource management related to the organization and its programs.
Pay: Pay rate of $17 an hour.
Job Type: Monday –Thursday 9am – 4pm (Part Time)
Apply: Submit cover letter and resume to email@example.com. Please include position title in the subject line. No phone calls, please.
Internal Number: 1
About Center for Changing Lives
Center for Changing Lives' (CCL's) vision is a community where everyone thrives. CCL partners with those held back by lack of resource or economic opportunity in order to uncover possibilities, overcome barriers, and realize their potential. Partnership includes coaching on financial, employment and resource mobilization goals that enhance lives, training and skill enhancement, and advocacy and organizing on economic policy and practices that open up opportunities and resources.
Today, CCL continues innovating to expand access to opportunities and to find more effective solutions to individual, organizational, and community challenges. Its programs focus on building community in which resource is shared and exchanged in radical ways that build social support systems where needed. It can foster relationships that last from homelessness to homeownership, given its services are both shelter-based and community-based and focused on economic opportunity. It is at the forefront of utilizing coaching and financial capability services to prevent and end homelessness, particularly among the predominantly Latino population of the Northwest side of Chicago.