Reporting to the Family Services Manager, with support from the Family Advocate Coordinator, the Family Advocate’s basic function is coordination of health requirements, goal setting, and family partnership agreements for families enrolled in child care and school age programs. This includes written parent communications and data entry in COPA database.
Maintain all records regarding health services (physical exams, dental exams, hearing and vision screenings, heights and weights, as well as any asthma action plans, or food allergies) according to Head Start/Early Head Start performance standards. Enter all health-related information into COPA in a timely manner.
Responsible for communicating with teaching staff about children’s health needs
Notifies parents of expiration of health requirements in a timely manner
Responsible for obtaining child health histories from social worker/intake
Checks classroom First Aid kits and replenishes them as needed; maintains First Aid kit supply logs
Participates in the program’s annual self-assessment and community assessment
Completes Family Partnership Agreements with all families. Follows up on progress on goals every three months. Documents all follow up in COPA.
Maintains a strong system of resource and referral for families including formal and informal partnerships
Assists Family Services Manager, Family Advocate Coordinator and Family & Community Engagement Coordinator with all parent involvement activities and events including monthly parent policy committee meetings and special center events
Maintains all children’s files in an organized and confidential manner
Takes daily attendance in classrooms and enters attendance in COPA daily by 10:30 AM according to Head Start standards. Contacts parents of children who are absent to learn reason for absence by 10:30 AM daily. This contact is entered in COPA.
Assists parents with transition process. Notifies parents of children’s transition into new classroom and meets with new teacher to share information regarding child’s health status and potential dietary needs.
Responsible for compliance with all agency requirements, as well as DCFS licensing requirements, Head Start performance standards and NAEYC standards
Participates in recruitment for program twice monthly or as assigned
Participates in monthly all staff meetings, and attends all mandated meetings and trainings
Maintains a current Illinois Gateways Registry membership
Participates in 20 hours of professional development per program year, five hours of which are Gateways approved hours
Responsible for the program complying with Erie, the Board of Education and all State licensing requirements and performance standards, including promoting the health and safety of all children, following sanitation procedures and universal precautions, completing a bi-annual physical exam, complying with the Confidentiality and Child Abuse and Neglect Act as a mandated reporter, as well as the American with Disabilities Act and Erie’s Inclusion Policy.
Other duties as assigned.
Bachelor’s degree in social work, psychology or related field
Illinois Gateways Family Service credential level 5 by 2024
Bilingual English/Spanish preferred
Ability to lift and carry up to 50 pounds
Proof of eligibility to work in the United States
Upon offer of employment, must complete all forms related to hiring, including Erie’s application and employment status. Must provide three letters of recommendation. In addition, must complete all DCFS licensing forms, including a criminal background check, fingerprinting and a child abuse and neglect background check
About Erie Neighborhood House
Erie Neighborhood House is a community service agency founded in 1870 that promotes a just and inclusive society by strengthening low-income, primarily Latino families through skill-building, access to critical resources and collaborative action.