The Organization: Greater West Town Community Development Project (GWTP) is a community-based local economic development initiative expanding employment and education opportunities for low-income residents of Chicago’s Humboldt Park, East and West Garfield Park, Austin, and North Lawndale community areas. GWTP provides highly effective programs targeting the critical education, training, and employment needs of youth and adults, including: The West Town Academy Alternative High School, Woodworking and Shipping & Receiving Training Programs, and comprehensive employment referral and placement services. GWTP is an aggressive and effective advocate for the educational needs of at-risk and dropout youth and the job training needs of low-income, unemployed community residents. For more information, visit us at www.gwtp.edu.
The Position: The HR Generalist at Greater West Town Project is the key contact regarding all HR related operations within our organization. Principally, the HR Generalist is responsible for the day-to-day management of HR functions, including but not limited to, payroll processing, personnel data management, policy administration, benefit oversight/processing, etc.
Manage the payroll processing function which includes, but is not limited to, overseeing the bi-monthly payroll process; ensure system is updated to reflect the current benefit plans; troubleshoot issues as they arise; cross check time entries per pay period; additions/changes of employee information in the system; provide personnel reports as required by finance and management; etc.
Develop, implement and monitor employment practices are followed with regard to ensuring all positions have complete and sound job descriptions; postings handled internally and externally in a consistent manner; managers are provided with guidance for consistent recruitment practices; etc.
Ensure proper onboarding of all new hires to include all required personnel documentation is completed and entered into the system(s) in a timely manner; employees are provided guidance on their ongoing responsibilities (ie. Time sheet entry; understanding of their position; performance review process; employee handbook; etc.)
Ensure proper offboarding of all departing employees including but not limited to, appropriate calculation of final pay; COBRA notifications; security deactivation
Assist leadership in determining management training opportunities and identify resources available to fulfill the training needs.
Assume responsibility as the administrative liaison and/or acting officer for all benefit providers (i.e. Principal Retirement Plan, Chicago Teacher’s Pension Fund, Medical Benefit Administration). Monitor these benefits and ensure all compliance testing, annual reports, contribution processing, premium payments, etc. are completed per the plan regulations.
Monitor and update the organization’s policy documents and handbooks to ensure the employees have the appropriate understanding of the organization’s expectations for employment.
Ensure all HR policy development and documentation is in line with the organization’s mission and vision.
Manage the performance management process by working closely with senior management to ensure the guidelines are followed consistently throughout.
Work with external support to ensure the organization’s compensation and benefits systems that fit the organization’s HR responsibilities.
Act as a resource and coach for managers dealing with personnel issues, including but not limited to disciplinary actions, termination process, pay equity, etc.
Manage personnel data required for all audits and use audit results as an opportunity to enhance processes and procedures moving forward.
Other duties as assigned
Skills and Qualifications:
Bachelor’s Degree or equivalent work experience
Willing to participate in on-going training for HR certifications as needed
Minimum of five years of previous experience in the role of Human Resources Administrator, Generalist, or a very similar position and be able to demonstrate a complete understanding of the position
High work ethic with strong attention to detail
Ability to analyze and present information in such a way that is understood by employees at every level within the organization
Extremely well organized and methodical in the approach to problem solve
Able to manage the organizations personnel filing/database system
Excellent communication skills
A basic understanding of HR related labor law as it relates to employee/employment rights as well as how to apply them within the day-to-day work, company policy documentation, and staff welfare
Must have varying technical skills with proficiency surrounding Microsoft Office Suite and familiarity with any other software pertinent to HR related duties
Knowledge and experience with Paychex System is preferred
To Apply: Qualified candidates should submit their resume, and a detailed cover letter demonstrating how they meet or exceed each qualification, and describing generally their relevant special knowledge, skills, and abilities. Submit application materials via email to: firstname.lastname@example.org, or via mail to:
Greater West Town Community Development Project 500 N Sacramento Blvd. Chicago, IL 60612
As dictated by the state of Illinois it is important to note that employment with Greater West Town Project is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Greater West Town Project, with or without cause, with or without notice, and at any time.
Additional Salary Information: Salary and Benefits: This is a full time, permanent, career position. Salary for this position is commensurate with experience and education. The agency benefit package includes health, life, and disability insurance; a retirement plan, and bonus program.
Internal Number: 10012019
About Greater West Town Community Development Project
Greater West Town Community Development Project (GWTP) is a community-based economic development organization dedicated to expanding educational and employment opportunities in Chicago’s low-income communities. GWTP is a pro-active and effective advocate for unemployed community residents and at-risk and dropout youth in Chicago’s economically distressed neighborhoods. We provide practical, on-the-ground solutions to our communities’ complex challenges through hands-on vocational skills training, comprehensive job placement, and our West Town Academy Alternative High School that re-enrolls high-school dropouts. For over 25 years, GWTP has successfully linked expanded educational and employment service for community residents to community development initiatives and the needs of small-mid-size local employers. For more information, visit us at www.gwtp.org or www.gwtp.edu.