Organization: Evans Scholars Foundation
Job Title: Development Coordinator, Events and Annual Fund
Supervisor: Director, Annual Giving
Currently filled by: New Position
Supports two high volume producers in the Evans Scholars Foundation Development Department during the heavy production season.
Solicitation: Perform phone solicitation to Alumni constituents stewarding current donors and asking for Annual Fund (Par Club) support.
Pledge Cards: Write pledge reminder cards to all who pledge support for the Par Club following communication between donor and Director, Annual Giving.
Matching Gifts: Help maintain spreadsheet of all matching gift companies, identify donors who aren’t taking advantage of their company match and solicit Par Club participation with a match.
Stewardship: Work with vendor to obtain pricing and maintain presentation on annual stewardship plan. Order items as needed. Help order Par Club premiums for donors and gifts for events as needed. Notify Director, Annual Giving when inventory on event gifts is low. Manage Par Club premium and event gift orders and distribution.
Collateral: Help manage the input of files to the share drive, help traffic materials for internal approvals.
Par Club Challenge: Run and manipulate a report, then input information into an Excel spreadsheet, and distribute to Director, Communications to update the website.
Database management: Help input information about Alumni who are in grad school and those with no contact information.
Database management: Pull reports, input information into database, create and manage event appeals. Compile post event attendee lists and enter data. Keep share folder neat and organized.
Email generation: Create event registration pages, create event description, pull images for silent auction items.
Event attendee communication: Draft pre-event emails for registered guests, follow up with event attendees to collect information as needed (ie unpaid registration, silent auction (payment and mail items).
Volunteer management: Send event materials to volunteer contacts.
Event attendance: Attend local events to help onsite (ie set up, registration, posting signage, raffle, silent auction, clean up, etc.) Help manage volunteers where applicable.