The Accounting Coordinator supports the fiscal activities of the Adult Education and Family Literacy Program, but will also work with other finance and operations staff within the broader Community Education department to prepare monthly reports and projections. This individual will maintain financial records for the Adult Education & Family Literacy program’s grant-funded programs and manage financial interactions with other entities.
Work with Community Education, Community Engagement and Outreach Department and District 214 Education Foundation staff to coordinate and streamline finances within and between programs.
Prepare financial reports, budgets and account reconciliations across all Community Education programs and Education Foundation on an as-needed basis.
Prepare contracts and payroll for all Adult Education & Family Literacy program personnel;
Verify employee absences, payroll deductions, and substitute pay as appropriate;
Maintain records for the Adult Education & Family Literacy program’s grant-funded programs i.e., computerized data entry of all income, expenditures, and line item balance sheets;
Maintain accurate record of financial liabilities;
Reconcile accounts to the District 214 APECS system and internal AEFL documentation;
Prepare expenditure reports for ICCB, SOS, and ISBE grants and other revenue sources per grant requirements and deadlines.
Assist the Manager of Adult Education & Family Literacy to prepare budgets, budget amendments, projections, and revisions as required
Manage grant document retention in office and archives to meet requirements of funding sources
Coordinate workflow and responsibilities with Assistant Fiscal Coordinator
Identify and implement efficiencies to streamline operations
Participate in local professional development activities;
Report to the Supervisor of Adult Education & Family Literacy and performs other tasks as assigned.
Highly skilled in Microsoft Office and Excel
Detail-oriented and able to manage workload to meet deadlines
Three years or more experience in accounting (grant, fund or school district accounting helpful)
Familiarity with GATA requirements helpful
Experience with APECS or other accounting software systems preferred
This is largely a sedentary role; however, some filing, lifting and walking are required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Ability to lift 20 lbs., bend, stoop, and stretch overhead.
Additional Salary Information: 20 hours/week. Up to 29 possible as needed
Internal Number: JobID: 2876
About Township District 214 Community Education
The District 214 Community Education department serves about 300,000 residents in the communities of Arlington Heights, Buffalo Grove, Des Plaines, Elk Grove Village, Mount Prospect, Prospect Heights, Rolling Meadows, and Wheeling. We offer opportunities in adult education and family literacy, cultural and performing arts, lifelong learning, and travel.