Friends of the Chicago River seeks applicants for a seasonal, part-time (up to 21 hours per week/$16 per hour) Development Events Assistant who will support the coordination and production of the Big Fish Ball, a spring fundraiser gala with more than 500 guests in attendance. The hire period is from January to no later than June 21, 2019.
Reporting to the Director of Development, this position requires strong organizational skills and an ability to prioritize as well as multi-task. This position assists in the planning and execution of the gala and supports the development team and other staff, volunteers, and donors to accomplish gala goals.
The ideal candidate enjoys working on a wide range of activities and demonstrates flexibility, creativity in processes, and attention to detail in order to manage the various components and meet all deadlines. Responsibilities include, but are not limited to, solicitation of in-kind contributions, providing support for direct mail, email and social media campaigns, the identification and cultivation of funding prospects primarily for in-kind donations, administrating and maintaining of donor database, drafting letters and communications, gift tracking, and serving as a lead contact for all gala activities.
Essential Duties and Responsibilities:
Actively work closely with the Director of Development on the comprehensive giving strategy for the Big Fish Ball.
Assist with the management of all aspects of event planning and logistics for the gala.
Serve as a staff liaison and trainer for all gala volunteers.
Assist with designing and marketing efforts for the Big Fish Ball, including reports, invitations, raffle and silent auction write-ups, sponsorship mailings, posters and flyers, save-the date cards and invitation, email blasts, correspondence, social media outlets, and press releases.
Ensure premium level customer service for gala sponsors and patrons in regards to ticket purchases, benefits, and the onsite experience.
Solicit in-kind donations to meet food, beverage, and raffle/auction needs for the gala.
Support the recruiting, coordinating and training of volunteers.
Coordinate key meetings, including gala committee meetings, agendas and assemble materials for Director of Development.
Work with Development Associate to ensure website is timely, accurate, accessible, and relevant to the gala’s target audience.
Assist in developing and implementing the gala’s initiatives in social networking, web community, and on social media sites.
Track and acknowledge donations, including thank you letters, donor listings, and other donor recognition activities.
Maintain donor records, ensuring accuracy, security and confidentiality.
Track responses from honorary committee members.
Monitor pledge commitments and payments.
Execute, track, prepare and generate reports on fundraising goals and campaigns.
Other responsibilities as assigned by Director of Development.
Minimum of a Bachelor’s Degree (in a related area a plus).
One to two years event experience desired, preferably in the fundraising and/or development field.
Process-oriented and capable of working quickly while focusing on the details.
Experience with donor databases, such as Raiser’s Edge or DonorPerfect, preferably in a development department of a non-profit organization.
Must have excellent computer skills (MS Word, Excel, PowerPoint, and Internet) and more than a general understanding of MS Excel and Square, the mobile payment platform.
Strong organizational and mail merge skills, ability to prioritize and manage multiple projects simultaneously and adhere to deadlines.
Ability to set objectives and track progress towards achieving objectives.
Excellent communication skills, both written and oral.
Excellent logic/problem-solving skills.
Willingness to work extended hours/days for the gala and committee meetings as required.
Ability to work well with others as part of a team and to work independently.
Commitment to maintaining good donor relations, confidentiality, and accurate records.
Interest and enthusiasm for the environment and the Chicago River in particular.
Personal enthusiasm, optimism, and humor, and comfort with creative processes.
To apply, please email a cover letter and resume as a PDF file describing: 1) your interest in this position and 2) the ways in which you satisfy the qualifications specified above to the attention of Kim Olsen-Clark, Director of Development at firstname.lastname@example.org.
No applications will be considered without a personalized cover letter detailing the applicant's specific interest in this position.
Please use the subject line: Development Events Assistant. No phone calls, direct emails, or USPS mail please.
Internal Number: 3129390490
About Friends of the Chicago River
Founded in 1979, Friends of the Chicago River is an award winning nonprofit organization whose mission is to improve and protect the Chicago River for people, plants, and animals. With over 10,000 members, volunteers, and online advocates, Friends works to make the river greener and more accessible, while building awareness of the benefits that a clean, healthy river can bring to communities across the watershed. Friends of the Chicago River is working to make the Chicago River one of the world’s great metropolitan rivers. For more information on Friends of the Chicago River, please visit our website www.chicagoriver.org.