Administrative Assistant – Multi-Market (FL #1920-76)
American Lung Association
SAVE savedJobs
SAVE savedJobs

Administrative Assistant – Multi-Market (FL #1920-76)

American Lung Association

Gmail Email Print
Application
Attachments:
Please include your resume and up to two additional documents.
Add File
The application opened in a new tab.
By using this feature you agree to our Terms and Conditions and Privacy Policy.
Details
Posted:
November 14, 2019
Location:
Fort Lauderdale, Florida
PayScale
Type:
Full Time - Entry Level
Categories:
Administrative Support, Database Management

The American Lung Association has a great opportunity for an Administrative Assistant – Multi-Market to join our incredible team in the Southeast Region.  Working as a member of the Constituent Services Team, you will join an outstanding group of professionals dedicated to our mission:  to save lives by improving lung health and preventing lung disease, through research, education and advocacy. 

In this role, you will be responsible for maintaining smooth daily operations across multiple designated offices, including equipment, supplies, mail processing and data entry/management. 

Responsibilities

  • Demonstrate a ‘constituent first’ level of service by ensuring that requests for service and support (phone, email, etc.) are quickly addressed and/or routed to the staff most equipped to do so.
  • Work with the constituent services department to ensure business rules and processes are being performed consistently and correctly for all designated offices.
  • Perform data entry of donations/gifts received and other donor/prospect information; handle transfer of online donations to database, produce all needed reports.
  • Ensure that all donations, including those submitted by others on behalf of our constituents (e.g. matching gifts, donor advised funds, etc.), are properly recorded in the system
  • Correct misdirected donations to ensure they honor the donor intent
  • Make necessary changes to constituent records in the various online platforms to support the constituent and staff needs related to development, marketing and mission related activities
  • Maintain accurate and clean donor files (merging duplicate records, maintaining groups/segments, etc.)
  • Generate reports through the various online platforms to retrieve data required for business management and operations
  • Process office deposits; prepare deposit documentation and perform data entry of incoming monies
  • Prepare and distribute donor acknowledgements for online gifts, memorials and other miscellaneous gifts using nationwide business rules.
  • Serve as the first contact for incoming calls and direct the calls to the appropriate staff or resource.
  • Process payment of any office bills that need to be paid through the Association’s payment system.
  • Assist Executive Director with various administrative tasks as requested

QUALIFICATIONS:

  • High School Diploma or equivalent required, Associate’s degree preferred.
  • Two to three years of solid administrative assistant/receptionist experience with ability to handle a busy switchboard and a variety of inquiries with courtesy and accuracy.
  • Excellent communication skills, both written and verbal.
  • Excellent analytical and organizational skills.
  • Excellent people skills working as part of an internal team and with external volunteers.
  • Ability to organize and multi-task and pay strong attention to details.
  • Ability to prioritize, self-motivate and work independently for extended periods of time.
  • Proficiency with Microsoft Office (Word, Excel, Powerpoint) and experience using database systems.
  • Knowledge of telephone systems, copiers, fax machines, etc.
  • Bi-lingual skills in English/Spanish a plus
  • Consistent with its mission, the American Lung Association maintains a smoke-free work place, all employees must abstain from tobacco use in any form.

APPLICATION PROCEDURE:

To apply send cover letter, resume and salary requirements to (include job title and job number in subject of email):

Human Resources Department

American Lung Association

Email:  alahr@lung.org

 

The American Lung Association is dedicated to a diverse workforce.

Equal Opportunity Employer M/F/D/V

NOTES:

Additional Salary Information: The American Lung Association offers a comprehensive benefits package that includes: Medical, Dental, Vision, FSA, LTD, Matching 403(b), Paid Vacation/Sick/Holidays.
About American Lung Association
The American Lung Association is the leading organization working to save lives by improving lung health and preventing lung disease, through research, education and advocacy. The work of the American Lung Association is focused on four strategic imperatives: to defeat lung cancer; to improve the air we breathe; to reduce the burden of lung disease on individuals and their families; and to eliminate tobacco use and tobacco-related diseases. For more information about the American Lung Association, a holder of the Better Business Bureau Wise Giving Guide Seal, or to support the work it does, call 1-800-LUNGUSA (1-800-586-4872) or visit: www.Lung.org.
More Jobs from This Employer
More Jobs Like This
Administrative Assistant – Multi-Market (FL #1920-76)   Fort Lauderdale, Florida
American Lung Association Yesterday
BACK TO TOP
Help is on the way!
We're sorry you are having trouble applying for this job.

Please try loading this job using the following link before submitting your help request: