The Deamer Group is currently in search of an Administrative Assistant - Bookkeeping for a Maryland based National Nonprofit organization. This is a part time role. If you are a detailed-oriented, self-starter with excellent communication skills, we want to talk to you! Qualified candidates must submit a resume for consideration. Please review the full description for details.
About the Client
The Maryland Coalition for Inclusive Education, Inc. (MCIE) is a nonprofit organization dedicated to advancing the success of children with disabilities. They believe that people with disabilities are entitled to the same rights and opportunities as those without disabilities. They believe that all children should be expected to attend their neighborhood school, learning the same curriculum, to acquire skills that lead to a successful life. They must be prepared to live in a world with atypical and Neurotypical learners. MCIE seeks to provide access to an equitable education. They are making an investment in the future.
Founded in 1988, MCIE's initial efforts were focused on community organizing and administrative advocacy. Today, MCIE successfully promotes effective and inclusive education practices in Maryland, across the United States and Internationally! Seeking to develop partnerships with school districts and state agencies, and they collaborate with universities, advocacy agencies, professional organizations, and a variety of disability groups.
The Administrative Assistant - Bookkeeping provides support to the Chief Executive Officer and Staff Accountant working under the direction of the CEO. They will provide clerical support for the organization and bookkeeping assistance to the Staff Accountant. The Administrative Assistant must have excellent communication skills and acts as the first point of contact for clients, funders and partners.
An ideal candidate will have 3 years’ experience in knowledge/skills of office management, bookkeeping, detail-oriented, excellent communication and organizational skills with an ability to work well with others. They will also have a proactive approach to problem-solving with strong decision-making capabilities and an ability to handle confidential matters in a highly professional and service-oriented manner.
Monitoring and maintaining department record-keeping systems, including highly sensitive and/or critical administrative and financial data.
Coordinate and maintain office phones and records for phones, including voice mail and making changes as needed.
Maintain electronic files of work produced and maintain the organization of files for access by colleagues
Prepares and designs general correspondences such as memos, charts, tables, graphs, business plans. Proofreads copy for spelling, grammar, and layout. Makes appropriate changes. Responsible for the accuracy and clarity of the final copy.
Ensure that information entered into databases, accounting documents, or other files is accurate, consistent, and complete.
Maintain company inventory (i.e., computers, software, equipment, etc.). Record additions and disposals as needed. Notify the Accountant of disposals on a timely basis.
Assist Accountant with year-end reconciliation of inventory with fixed assets accounting records.
Process cash receipts (i.e., checks, PayPal, credit card receipts) and petty cash transactions per financial procedures and make bank deposits on a timely basis.
Process accounts payable documentation (i.e. vendor invoices, staff reimbursements, etc.) per financial procedures.
Assist with check printing and processing ensuring timely dispositions (signed and mailed with appropriate documentation, if any)
Process payroll on a timely basis of staff, checking time sheets for accuracy, and completion; maintaining information within filing system and processing checks.
Assist and support Accountant with other duties as assigned.
Plan, manage, and coordinate travel for staff and executives
Complete electronic calendar and other official documents to enable others to be informed of the work schedule promptly (at least two weeks in advance or as soon as the plan is known)
Conduct web searches for information, purchases, and directions, etc. as needed for office support or as requested by staff.
Coordinate renewal for Maryland Charity Campaign and Combined Charities Campaign and the annual renewal for MCIE’s Charitable Registration.
Coordinate the annual renewal and enrollment in the health and dental insurance plans.
Assist and support staff with other duties as assigned.
Associate degree/some college preferred
3 years of administrative assistant experience supporting Executives
2 years of accounts payable/receivable experience
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and able to type 50 wpm
Excellent communication and interpersonal skills
Exceptional organizational and multi-tasking skills
Able to work in a fast pace environment
Must have an energetic, determined and self-directed attitude
Able to manage and maintain extremely confidential information
Prior data entry experience helpful
Please submit a resume, including salary requirements with “Administrative Assistant – MD” in the subject line. Know someone who may be a good fit for the role? Feel free to forward.
The Deamer Group reviews every resume that is received. Unfortunately, we are unable to respond to every candidate. It usually takes one to two weeks for us to review your application. If you are a good fit, we will be in touch. If not, we will keep your resume on file and will consider you for future opportunities. Thank you in advance for your application!
Additional Salary Information: Medical, Dental and Retirement benefits
Internal Number: 19-00041
About The Deamer Group
With ten years of recruiting experience, we implement a truly impactful, warm and innovative approach to empowering job -seekers and organizations in meeting their hiring needs.