As part of the Planned Giving and Special Gifts team, the planned giving coordinator will support the museum's planned giving program in the administration of deferred donations through wills, trusts, and other vehicles ($3M+ annually). The planned giving coordinator will assist with initiatives to cultivate, steward, and track planned gifts for the museum. This includes monitoring fundraising progress; stewarding prospects, known bequests, and Buckingham Society members; drafting acknowledgements and outreach communications; helping to plan and execute stewardship events; collaborating with curatorial and administrative staff members; and working closely with the team to assist with proposal research, stewardship report writing, and benefits fulfillment..
DUTIES AND RESPONSIBILITIES:
Provide staff support to the Planned Giving and Special Gifts team to identify, steward, and cultivate planned giving donors.
Support the operations of the Buckingham Society including record maintenance, stewardship, and event support.
Efficiently process gifts and draft customized acknowledgements.
Assist with planned giving program marketing, including web content, acquisition mailings, and other publicity.
Provide general administrative support as needed to the Planned Giving and Special Gifts team.
Coordinate planned giving lists for the Annual Report.
Other duties and special projects as assigned.
Bachelor's degree required.
EXPERIENCE AND SKILLS
Minimum two years of experience in non-profit development. Experience in stewardship of major donors.
Experience working within complex, multilayered organizations preferred.
Excellent project management, organization, interpersonal, and written communication skills, with the ability to work effectively with Development Department senior staff.
Ability to work on multiple projects simultaneously and meet short deadlines.
Availability to participate in occasional early morning or evening events and donor activities.
Computer proficiency and ability to learn new software quickly required. Word, Excel required; Raiser's Edge and Adobe InDesign preferred.
The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.
About The Art Institute of Chicago
The Art Institute of Chicago is a world-renowned art museum housing one of the largest permanent collections in the United States. It is encyclopedic in nature with strong holdings across all media, all traditions and all ages. The Art Institute is particularly recognized for its extraordinary Impressionist, Modern, Contemporary and American collections, among other aspects of its holdings. In addition to housing its permanent collection, it typically stages 35-40 special exhibitions a year. In 2014, it was named by TripAdvisor travelers as the number one museum in the world, a remarkable recognition that speaks not only to the quality of the collection but to the entirety of the visitor experience.
The Art Institute welcomes between 1,400,000 and 1,800,000 visitors a year and has a membership of 100,000. The museum has an annual operating budget of approximately $110 million.
Founded in 1879, the Art Institute grew with the success of Chicago and quickly attained world class stature given the strength of its collection. The Art Institute has expanded several times in its history, most recently and notably with the opening in 2009 of the 264,000 square foot Modern Wing ...designed by internationally acclaimed architect Renzo Piano. The addition has been critically important to the museum as it not only provided much needed gallery space, but also allowed the Art Institute to reorganize its galleries to present the collection in a more logical and accessible fashion. The new addition also includes one of the largest education facilities at any museum and this center has allowed the Art Institute to expand its already impressive array of offerings.