POSITION SUMMARY The Development & Events Coordinator position is divided between the Network’s development activities and the RunDV Out-of-Town fundraising campaign. Run DV (Domestic Violence) Out of Town is a separate collaborative group, currently managed by 6 domestic violence service providers who are also 501c3 charitable organizations. The Network is the fiscal and administrative agent for the Collaborative. The Development & Events Coordinator will report directly to the Director of Development of The Network, with additional supervision from the collaborative Steering Committee for Run DV tasks. ESSENTIAL JOB FUNCTIONS FOR DEVELOPMENT & COMMUNICATIONS (40%)
Process donations and prepare acknowledgement letters and other correspondence.
Code weekly gift receipts and enter receipts in Donor Perfect. Retain original gift information and file accordingly for future reference.
Generate gift detail report for Development Director on a weekly basis.
Create monthly fundraising reports and other database reports as needed.
Generate gift acknowledgement letters, original for signature of Executive Director and a copy for Development records.
Complete all gift-related paperwork required by donors.
Maintain active and up-to-date database of donors.
Coordinate productions and e/mailing of appeal letters.
Assist with grant proposals and reports, as needed.
Assist with communication to donors and supporters.
Assist with email creation and dissemination, including the major donor newsletter.
Assist with updating The Network’s website.
Develop and post content on social media including Instagram, Twitter, and Facebook.
Create images and infographics for social media and broader distribution.
Seek out news, articles, and studies related to domestic violence to share.
Assist with duties as assigned for development events.
Other duties as assigned by the Director of Development.
ESSENTIAL JOB FUNCTIONS FOR RUNDV OUT-OF-TOWN EVENT (60%)
Work on all elements of RunDV activities with support and guidance from the Network’s Development Director and the collaborative agency representatives.
Actively recruit Teams and Individuals to participate from area businesses, educational institutions, religious groups and community groups, etc., to establish relationships with new participants and renew and enhance professional relationships with existing participants primarily over the phone, via email communication, and through in-person meetings and presentations.
Manage and organize participant recruitment and fundraising events.
Manage creative and effective tools for recruitment and fundraising.
Manage social media outreach for participants.
Manage RunDV website, and all related newsletters, reports, and information, when applicable.
Prepare and distribute fundraising and recruitment materials: letters and emails, participant kit, recruiting tips, fundraising tips and ideas, etc.
Design, develop and successfully deliver presentations to corporate and community groups throughout the Chicago Area.
Assist in the recruitment and marketing of our full marathon, half marathon and 5K runs to specific populations, including running groups, sporting goods stores, gyms, local colleges and schools, etc.
Act as point of contact for runners who may have questions or inquiries about the run.
Answer general inquiries about RunDV Out-of-Town.
Manage all pre-event preparations of Fundraising Events.
Actively participate in all day-of-run activities, including set-up and staffing of volunteer table and cheer stations, etc.
Maintain relationships with key corporate sponsors and high-level contacts year-round and insure involvement in all relevant chapter activities and recognition opportunities.
Other duties as needed and assigned by the collaboration steering committee and/or Director of Development.
In-office work during regular office hours is required.
Additionally, this position will require long hours with some weekend and evening hours, especially in the final weeks prior to the runs and events. Working the weekend of the runs, is required.
Total commitment to the success of RunDV is expected. To be a team player who is enthusiastically committed to promoting the growth and success of The Network and RunDV.
This position operates primarily in an office environment that is accessible. Some work at off-site locations may be required and those may not necessarily be fully accessible
This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Occasionally lift, carry, push and pull objects weighing up to 25 pounds independently, and rarely objects weighing up to 40 pounds with assistance
Travel between the main office and remote locations is required.
Work place is a smoke- and drug-free environment.
A minimum of one year’s professional experience in a development/marketing position, at a not-for-profit, is required.
A minimum of 1-2 years’ professional experience in fundraising or special events is required.
Proven experience working with donors, volunteers, committees and non-profit boards is desired.
Past experience coordinating marathon runs or charity walks is highly desired.
Ability to work well in a team.
Ability to perform multiple tasks with accuracy, prioritize workflow, and realize goals while meeting deadlines in a timely manner.
Experience speaking to large groups in a clear and concise manner to engage, motivate and actively work with a wide variety of individuals and audiences.
Excellent verbal and written communications skills
Ability to work independently with little supervision
Excellent interpersonal skills
COMPUTER AND SOFTWARE KNOWLEDGE
PC literate with strong skills in experience in MS Office (Word, Excel) required
Working knowledge of social media tools (Facebook, Twitter, Instagram) required, (GoFundMe, Survey Monkey, etc.) highly preferred
Familiarity with donor software (Donor Perfect) preferred
Experience with WordPress, Adobe Acrobat, and marketing software including Constant Contact highly preferred
The Network is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. The Network does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. The Network is committed to a fair and equitable workplace where everyone is a respected and valued member of the team.
About The Network: Advocating Against Domestic Violence
Since 1980, the Chicago Metropolitan Battered Women’s Network (The Network) has been dedicated to serving the needs of domestic violence survivors throughout metropolitan Chicago. Over the years, The Network’s membership has grown into a chain of nearly 50 organizations and individuals whose shared expertise has strengthened our collective voice. Through centralized resources, such as advocacy, education, and community outreach, every link in The Network’s chain plays a vital role in bringing an end to society’s tolerance of domestic violence in metropolitan Chicago.
The Network's mission as a collaborative membership organization is dedicated to improving the lives of those impacted by domestic violence through education, public policy and advocacy, and the connection of community members to direct service providers.