Agency and position description: The Illinois Coalition for Immigrant & Refugee Rights (ICIRR) is a coalition of more than 100 member organizations that works through its membership (community organizations, labor unions, religious institutions, social service agencies, ethnic associations, etc.) to build power and advance a pro?immigrant platform at local, state, and national levels.
We have a strong team with a diverse range of skills and an even more diverse range of nationalities and life experiences. As a justice mission?driven organization, we hold ourselves to high standards, and we take our work very seriously. We know that if we do our jobs well, people from our communities will suffer less and have more opportunity to build the kind of lives they want for their families. The Staff Accountant plays an important role in shaping the work of the coalition and maintaining this culture of hard work and commitment to justice.
The Staff Accountant reports to the Senior Director of Finance and is part of a team that includes the Director of Finance and Accounting.
This position requires concentration and accuracy on many levels as well as the ability to respond to interruptions and requests for assistance with graciousness. Creating and maintaining a welcoming, service?oriented atmosphere is essential to the smooth operation of the Finance department as a whole.
Maintains ICIRR general ledger including month?end closings for one or more restricted state funds.
Working with the Director of Finance and Accounting, maintains the accounts payable system for all funds, including
Update and maintain all systems and forms.
General invoice and ICIRR contractor payment: processing and coding for posting
Works with vendors as necessary on billing issues
Employee expense reports reconciling, coding, processing and enter in MIP as unposted
Credit card transactions processing
Prepares bank deposits for all funds
Update checks received log to ensure all deposit items are identified and recorded
Record cash receipts in the accounting system during the month end process
Prepares bank deposits for all funds
Manage petty cash and reconcile monthly
Prepares monthly subcontractor financial reports and submits to State for reimbursement
Follows up with subcontractors for missing, incomplete, or inaccurate reports
Follows up with ICIRR program offices on status of missing reports
Reviews all supporting documentation submitted with vouchers
Create files for the state program support
Prepares the DHS schedule for submission
Reconcile State programs GL accounts during the month end
Assist with the annual budget process, providing trend analysis of expenses and State grant activity
Working with the Director of Finance and Accounting, prepares annual financial reports to State programs showing subcontractors approved budgets, actual report of expenditures and year?end accounts
Prepares subcontractor audit confirmations for ICIRR annual audit
Prepares subcontractor audit files and binders for financial and program information Undertakes additional projects as assigned
Additional Organizational Duties:
Actively participate in all Staff
Assist with ICIRR
Bachelor’s degree in accounting or closely related
Minimum 3 years’ experience in accounting, preferably in nonprofit
Knowledge and ability to work with computer?based accounting systems; MIP accounting package
Ability to thrive in an ethnically diverse
Strong service orientation toward ICIRR staff and grantees, including trouble? shooting and problem
Analytical ability with strong Excel
Flexibility and work ethic to succeed in a fast?paced not for profit
Team player and collegiality
Participate in major ICIRR events, g., fundraisers, summit, symposium
Ability to meet deadlines and handle various projects
Excellent organizational skills
Ability and desire to take on new projects over course of time
Adherence to strict confidentiality of financial records is an absolute requirement for this position
Additional Salary Information: This position is part of the National Organization of Legal Service Workers, and part of a collective bargaining agreement.