All applications must be submitted on the Planned Parenthood website: https://jobs.lever.co/ppil/12a471b5-0b1f-49be-a41e-d870dc802df1?lever-origin=applied&lever-source%5B%5D=NPO
Or visit our Jobs page at ppil.org/careers
Under the general direction of the Director of Finance, the Controller directs and oversees all general accounting functions and reporting; establishes appropriate internal controls necessary to ensure accurate accumulation and reporting of financial data and prepares and reviews materially accurate financial reports. The Controller also develops tools and practices to: (1) project outcomes from potential business scenarios; (2) identify opportunities for improving operations and financial outcomes; (3) assist with the interpretation of financial and service data, analyze results using statistical techniques; and (4) help ensure data-based decisions and proactive responses to mitigate risk.
Essential Duties and Functions:
1. Ensures all financial related data is posted in the general ledger and provides technical direction to subordinate level activities. Coordinates all general accounting functions including accounts payable, accounts receivable, inventory management, fixed assets, cash flow management, financial and funder reporting, budgeting and revenue and expense recording. The posting and analysis should be completed within 20 calendar days after month end and reported internally.
2. Assigns and supervises preparation of all schedules required for the audit, performs analytical review of the financial statements and grant reconciliation; collaborates with other departments to monitor and ensure the approval of all expenditures according to grant funder and donor requirements.
3. Prepares and reviews monthly package including financial statements to ensure accuracy, also prepares ad hoc fiscal reports to be used in analyzing financial performance and restricted funds to assist Agency and program leadership for strategic planning and forecasting activities. Such as:
a. Trends Analysis: accumulate, organize, and manipulate quantitative data to identify and explain trends, problems and their causes. Compare, contrast and combine information to determine underlying issues b. Financial Modeling: Create and track financial models, forecasts for expenditures, income, complex financial modeling – US GAAP vs. cash basis accounting comparisons c. New Business Analysis: accumulate and validate data to establish the need for a new or expansion of a health center, service line, location or elimination of such d. Manage, triage, and fulfill internal and external data analytical requests e. Revenue Cycle Management: NextGen datamining for revenue reporting, AR analysis, lookback analysis and automation f. Breakeven Analysis: establish a monthly BE analysis process per health center to augment targeted marketing and scheduling g. Systems Enhancements and integration: Enhance existing systems to include financial data per visit, per procedure as captured in NextGen and NetSuite, systems upgrades h. Budgeting Data Source: accumulate data, analyze trends that augment budget assumptions and processes i. Cost Benefit Analysis: analyze costs for systems (modules) and usage to establish a basis for cost versus benefit
4. Acts as a point of contact in all fiscal-related audits, including but not limited to annual consolidated audit and 401(k) audit including schedule preparation and review. Assists in various funder and regulatory audits.
5. Develops and documents appropriate internal control systems in order to safeguard Agency assets and financial data integrity. Monitor internal control procedures, including annual fraud risk assessments and coordinating internal audits.
6. Develops and updates financial operating policies and procedures to ensure fiscal compliance, funder regulations, and operational efficiencies. Policies and procedures should be updated accordingly and reviewed in their entirety at least annually.
7. Participates along with the Director of Finance and the CFO in the creation and completion of the Finance Department’s Annual Work Plan and various goals delineated in the plan.
8. Assists the Director of Finance in completing the entire process of the preparation and monitoring of the Agency’s annual operating budget. Monitors revenue and expense, compares actual to budget with explanation of variance.
9. Coordinates the selection, training and development of assigned departmental personnel. Perform annual evaluation, reviews individual and team work performance, initiates corrective actions as needed.
10. Drives quality improvements to the fiscal operations to ensure high-degree of efficiency and effectiveness; seeks and instills best practices in the fiscal operations.
11. Manage, in conjunction with Regional Directors and health center managers, financial training and inventory control. Along with the Agency’s Purchasing Coordinator, monitors significant variances between inventory counts and usage reports in NetSuite
12. Through these activities demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers.
1. Evaluate, direct, and monitor internal control procedures, including all financial transactions.
2. Assist the Director of Finance and CFO in formulating financial strategies/reviews in conjunction with the Audit and Finance (A&F) committee or Board of Directors. Assist in preparing materials for A&F committee and Board meetings including making presentations when necessary.
3. Supervise all data processing and computer functions in the Finance Department including NetSuite; assume responsibility for integration of these functions with other Agency data systems.
4. Recruit, train, and supervise the Accounting staff in accordance with Agency personnel policies and the practices delineated in the guidelines for supervisors. Offer recommendations pertaining to department staffing.
5. Perform other duties as assigned.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, talk, speak, and hear. The employee frequently is required to use hands and fingers to handle, type, or feel and reach. The employee is regularly required to sit. The employee must occasionally lift and/or move up to 25 pounds.
Supervisor: Director of Finance
Status: Full time, exempt from the overtime provisions of the wages and salary regulations.
Education and Experience: Graduation from an accredited college or university with a bachelor's degree in accounting or finance is required, as is a minimum of 10 years’ experience in finance administration, operations management, or general accounting. CPA and/or MBA a plus. Five years managerial or supervisory experience required, with a background in a not-for-profit or healthcare organization preferred. A working knowledge of the general ledger system and budgeting system - NetSuite.
Professional & Personal Qualities: Comprehensive understanding of accounting procedures, experience and demonstrated abilities for working in a fast paced, multi-cultural setting.
Ability to organize, direct, prioritize and delegate tasks appropriately; ability to supervise, lead, instruct and develop employees. Effective written and oral communication skills to work with all levels of the Agency.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Ability to apply concepts of basic algebra.
Planned Parenthood works affirmatively to include diversity among its workforce and does not discriminate in the selection of its staff based on factors including but not limited to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, income, marital status or any other characteristic protected under federal, state or local law. We encourage diverse candidates to apply for this position.
About Planned Parenthood of Illinois
We are a trusted health care provider, an informed educator and a passionate advocate. Planned Parenthood of Illinois' 17 health centers throughout the state deliver vital health care services, sex education, and sexual health information to more than 60,000 women and families each year.
For nearly 90 years, building healthy communities has been Planned Parenthood's mission. Everyday, Planned Parenthood of Illinois helps all kinds of people get the health tools and information—and above all the care and compassion they need—to prevent unintended pregnancies or to plan for families when they are ready.