The Development Coordinator reports to the Chief Development Officer and works with the Chief Executive Officer and other members of the Development team to advance BUILD’s resource development strategy. As the individual most familiar with our LGL donor database and body of constituents, the Development Coordinator plays a crucial role of identifying and cultivating individual donors with major gift potential, developing strategies for their stewardship and deeper engagement with BUILD. This role requires someone who enjoys analyzing donor information and behavior, communicates well, and excels at capturing and organizing the many ways BUILD’s diverse donors support our organization.
This is an exciting, central strategic role with tremendous opportunity for growth in the hands of the right person. It requires a detail-oriented and well-organized professional who is also interested in connecting with individual donors in a community, and is ready to grow with a proven, nationally-recognized organization. Excellent written, verbal, and interpersonal communication skills are essential to working with our close and fast-moving team. Successful candidates will have strong personal initiative, a willingness to learn, a love of people, and the agility to thrive in a high-energy atmosphere where change is a constant. Responsibilities include:
Annual Appeals/Individual Giving
Maintain the annual calendar of development activity and events, teeing up and involving other members of the team as appropriate and as needed to stay on schedule.
Partner with Chief Development Officer, Chief Executive Officer and Marketing team to develop and execute innovative new strategies to increase individual giving in any given year, including mail, telephone, digital, and face to face solicitation.
Coordinate design, production and distribution of direct donor appeals including direct mail and digital solicitations.
Generate mailing lists for direct mail appeals, event invitations, stewardship materials, save the dates and other external communications
Develop and manage a comprehensive stewardship program that thanks and engages donors at all levels.
Generate prospect lists, donor call list, and supporting information for the Chief Development Officer, Chief Executive Officer, and Board members as needed.
Analyze BUILD’s donor database to identify individuals who would be good candidates for cultivation – as a volunteer, a major gift prospect, etc. etc.
Maintain a personal portfolio of these donors, with the goal of engaging them further with BUILD over time, philanthropically and energetically. Build personal relationships and/or refer them to Chiefs as appropriate.
Gift Entry/Database Management
Maintain Little Green Light (LGL) database with responsibility to ensure that complete donor/prospect/key relationship data is accurately and consistently entered in a timely fashion.
Partner with administration to coordinate donor data entry process, and develop processes to support development strategies underway.
Generate giving reports, reconciliation reports, acknowledgment letters, and other activity data on weekly and monthly basis.
Maintain gift processing and filing procedures in compliance with audit specifications
Troubleshoot incomplete gift and donor records
Help generate reports and requested lists for Board and Associate Boards as needed, including Resource Development and Capital Campaign Committees.
Work with team to manage Board contacts, solicitations, and give/get reports
Participate in other organizational committees in support of BUILD’s mission.
Special Event Support
Coordinate event-related solicitation lists and directly track and acknowledge all event contributions. Generate reports, fundraising updates and other working documents as needed.
Partner with the Chief Development Officer, Foundation/Corporate Relations Manager, and the Special Events Manager to develop corporate sponsorship strategies and directly solicit event sponsorships as appropriate.
Represent BUILD at external events as assigned by Chief Development Officer and/or Chief Executive Officer
Coordinate integration of data from event software into central LGL database
In-Kind, Online, and Third-Party Donations
Serves as agency point-person for in-kind donations, coordinating receipt, distribution and acknowledgement of in-kind donations, and periodic reports.
Stewards in-kind donors, develops and executes strategies for further engagement
Serve as staff liaison for third party fundraisers, and fundraising events as needed.
Coordinate and track gifts from online fundraisers as best we can.
This position requires a bachelor’s degree and 3-5 years of experience.
Self-directed with strong organizational skills, along with the collaboration skills and willingness to learn and grow with colleagues, the team, and the agency.
Experience with Little Green Light and/or other donor management database highly preferred.
Demonstrated ability to execute on multiple projects concurrently.
Strong interpersonal skills and the ability to engage with individuals of all backgrounds and experiences.
Team player who exhibits professionalism.
Proficiency in business writing and oral/interpersonal communication.
Able to work evening and weekend events and handle other assignments that may require work outside of traditional office hours.
Personal self-awareness with a high degree of respect for youth, colleagues, board/executive leadership and community partners and other BUILD constituency.
Strong professional discretion including the ability to maintain a high level of confidentiality and to use discretion in sensitive information.
Ability to pass a criminal record and child abuse/neglect registry check.
Reliable transportation and valid driver’s license.
A passion for serving youth and BUILD’s mission
This organization reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.
American with Disabilities Act (ADA) Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.
For strictly confidential consideration, please send cover letter and resume to firstname.lastname@example.org. Applicants must indicate the position title and ATTN: Kirsten Mallik in the subject line.
Additional Salary Information: Based on Experience.
Internal Number: 1-15
About BUILD Incorporated
For over 45 years, BUILD has worked in some of Chicago’s toughest neighborhoods to stem the violence that takes away the positive potential – and, far too often, the very lives – of our youth. In 1969, BUILD started working with fewer than 200 gang-affiliated teens in one neighborhood and today BUILD serves nearly 3,000 youth annually, offering targeted services to enhance our impact in four priority communities - Austin, East Garfield Park, Humboldt Park and Logan Square - while continuing to provide support in other Chicago neighborhoods and throughout Cook County.
BUILD’s programs are designed to meet both the immediate problem of preventing at-risk youth from joining gangs as well as working with gang-involved youth to develop alternatives to this destructive lifestyle. Our service population also includes youth who have come in contact with the justice system to prevent and/or provide alternatives to detention and assist with successful re-entry into their communities.