After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts and in Belmont Cragin at our new Michael and Karyn Lutz Center for After School Matters. For more information, visit www.afterschoolmatters.org.
Summary of Position:
The Program Administration Intern will develop skills in nonprofit program management. The Program Administration Intern position will provide support to all aspects of After School Matters programming. The intern will gain a broad exposure to the inner workings of a high-functioning nonprofit organization. They will assist the Program Directors, Program Manager and Program Specialist in overall administration and logistics of every day programming. The Program Administration Intern will perform work directly related to the general business operations of After School Matters.
Major Duties and Responsibilities:
Manage communication with program providers and other partners
Manage communication with teen participants and parents
Verify accuracy of program logistics and enter information into the Cityspan database
Assist in the planning and coordination of meetings and orientations
Support supervisor in maintaining professional relationships with local partners and employers
Monitor teen attendance, enter payroll information, distribute pay checks
Independent travel to employers to check on teens and programs
Support Programs department with tracking of expenses and data entry
Support program team with special initiatives, events, and recruitment needs as assigned
Monitor community partner compliance through weekly tracking of enrollment and attendance
Review, document, and submit check requests in relation to program activities – field trips and guest speakers
Verify teen participants have satisfied program requirements prior to award distribution
Collaborate effectively with the entire Program Quality Division in an effort to support quality programming
Other duties as assigned
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Must be able to lift up to 10 pounds occasionally
Must be able to sit for long periods of time
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
While performing the duties of this job, the employee is not exposed to weather conditions
The noise level in the work environment is usually moderate
Travel throughout the city to employers may be required
Knowledge, Skills and Abilities:
Energetic and enthusiastic employee who can succeed in in a fast-paced, high energy environment
Capability to succeed while working either independently or in collaborative settings.
Problem solving abilities and analytical skills
Oral and written communication skills
Dependability, accuracy, and attention to detail
Ability to meet deadlines, manage multiple responsibilities simultaneously, and provide effective follow-up with staff
Proficiency with Microsoft Office software; excellent familiarity with Excel and Pivot tables is a plus
Currently attending a post-secondary institution, in an undergraduate or graduate program
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
About After School Matters
After School Matters provides Chicago high school teens with high quality, out-of-school time opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, STEM and sports. Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community-based organizations, The Michael and Karyn Lutz Center for After School Matters in the Belmont Cragin neighborhood and Gallery 37 Center for the Arts downtown.