Administrative Support, Computer/Tech Systems, Human Resources
4 Year Degree
POSITION DESCRIPTION: Responsible for providing overall coordination of office administration and maintenance of technology infrastructure for two office locations; administrative support to executive staff; and human resources support to the agency. This person is responsible for implementing systems, procedures and policies; executing projects; and maintaining compliance. As an integral member of the administrative team, this person collaborates across agency departments on a daily basis and must maintain a professional and effective rapport with staff and external parties.
Duties and Responsibilities:
Coordinate office activities including maintenance, scheduling, office equipment and maintenance, filing, supply inventory and ordering, distribution of mail and processing information requests
Facilitate the management of all technology assets with independent contractors and operate as the primary point of contact for all staff technology needs
Supervise Administrative Receptionist and Administrative Volunteers by providing coaching, development and instructional support
Create and maintain office records, both digitally and in hard copy, for employee files and agency operations
Manage the agency’s online presence for posting jobs and hiring staff
Conduct onboarding and orientation for all new hires; manage exit process for any staff departing the agency
Act as the primary contact and administrator for the Employee Management System (EMS)
Assist in the annual renewal process of agency policies; agency benefits, such as health insurance; and completion of performance reviews
Guides employees by researching, developing, writing and updating administrative policies, procedures, methods, and guidelines, and communicating these to management.
Monitor, file and report out on trainings for all staff
Assist in drafting corporate communication pieces for executive staff
Provide administrative support to executive staff as needed
Assist with managing the administrative department budgets for IT and office supplies
Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; and making recommendations for resource deployment
Perform other duties as assigned
BA degree required
Some work experience as an Administrative Coordinator, HR Coordinator or Executive Assistant preferred
Excellence in use of Microsoft Office Suite Tools
Proficient technology user with strong computer skills
Outstanding organizational and time management skills
Expert written and verbal communication skills
High level of discretion and confidentiality
Eager to support a mission-driven organization
Additional Salary Information: Commensurate with experience
Internal Number: AdminCoord2.20
About Housing Opportunities for Women, Inc.
Since 1983, HOW has been a leader in permanent solutions to homelessness. Through prevention strategies; expanded, affordable, supportive housing; and individualized support services we have helped thousands take back their lives. HOW operates under the Housing First Model, which ensures that homeless individuals are housed as quickly as possible, and then provided with tools for success and self-sufficiency.