Administrative Support, Database Management, Program Management
4 Year Degree
About the American College of Surgeons
The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 80,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.
The Foundation Program Administrator is responsible for gift processing and acknowledgement, administrative support to the Foundation Staff/Board and data management.
This exempt position will report to the Director of Donor Relations and Development Systems in the Division of Foundation.
Donation Processing and Acknowledgement
Manage gift processing, problem solving of coding and documentation with accounting, prepare donation reports for accounting, access areas for improvement, update procedures and update constituent data reports from Aptify.
Serve as contact and communicate with all donors regarding gift questions.
Ensure gifts ae processed according to donor intent.
Oversee donor acknowledgement process.
Manage stewardship mailings including tax receipts, thank you letters, commitment updates and e-mail communications.
Provide support to the Board Chair and Directors.
Oversee foundation schedule, meeting spaces and general information.
Onboard new Board Directors.
Reimbursement policy and forms.
Represent the Foundation at Resource Committee meetings.
Oversee staffing and operations at Clinical Congress.
Create pre and post meeting communication.
Review and approve final materials.
Manage Board Director travel, housing and registration.
Coordinate meeting room set up and catering for Board Meeting.
Develop policies and procedures for Raiser’s Edge data management.
Maintain, update and adjust Raiser’s Edge records.
Develop policies and procedures for maintenance of gift and donor files.
Oversee annual maintenance of files.
Other administrative duties as needed.
Required Education and/or Experience:
Bachelor’s Degree from an accredited college or university is required.
2-4 years of experience in administration, data management and customer service is preferred.
Experience in non-profit fundraising and/or gift processing is preferred.
Strong working knowledge of Microsoft Office Products (Outlook, Word and Excel).
Database experience required. Donor database experience is strongly preferred.
Capable of providing excellent customer service.
Attention to detail and organizational skills.
Must be able to multi-task.
Display high level of energy and thrive in a fast-paced environment.
Ability to plan and prioritize workload and meet deadlines.
Experience in Associations, professional services, healthcare, and/or education desired.
Physical/Work Environment: Fast paced with significant people interaction. No lifting over 20 pounds, minimal reaching bending and stooping. Performs work in a normal office environment with long hours in front of the computer.
Other Necessary Requirements: Minimum travel for activities such as out of town meetings is required.
The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to email@example.com or call (312) 202-5000 and let us know the nature of your request and your contact information.
The American College of Surgeons will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Equal Opportunity Employer of Minorities, Females, Protected Veterans,
and Individuals with Disabilities
About American College of Surgeons
Make a difference in the lives of others.
Work for our premier organization dedicated to improving care for surgical patients.
The American College of Surgeons is a professional and educational association dedicated to improving the quality of care for surgical patients. Our members set high standards for surgical education and safeguard standards of care in an optimal and ethical practice environment. The College has more than 80,000 members and is the largest organization of surgeons in the world. We invite talented, enthusiastic professionals to join our team.