After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts and in Belmont Cragin at our new Michael and Karyn Lutz Center for After School Matters. For more information, visit www.afterschoolmatters.org.
Summary of Position:
The Seasonal Program Specialist’s primary responsibility is to monitor program quality and facilitate the day to day logistics of After School Matters programs within an assigned region. The Program Specialist will conduct site visits and observations of their assigned programs. They will provide recommendations regarding program quality, safety, administrative compliance, program instruction, program attendance, enrollment, retention and other supports for program quality. The Seasonal Program Specialist will act as a liaison between the After School Matters’ program providers and community partners by communicating requirements, policy changes and other relevant information to ensure the highest quality program experience for teens.
There are 5 vacancies.
Each Seasonal Program Specialist will manage a portfolio of summer programs for the North-Northwest program branch.
These are temporary, full-time positions. The ideal start date for these Seasonal Program Specialists would be in April or May 2020, and the estimated end date would be in mid-August 2020.
Major Duties and Responsibilities:
Act as a day-to-day contact person for program instructors and school staff;
Develop and maintain relationships with program partners and instructors;
Conduct regular site visits of each program in their portfolio to review and assess program quality;
Provide guidance, program quality coaching and where appropriate request professional development opportunities for instructors and liaisons;
Support and intervene in the areas of program implementation, logistics, and data collection;
Enter program related data into Cityspan;
Plan, schedule, organize and implement all assigned school and community meetings, etc.;
Assist in implementing, effective teen recruitment and retention strategies for programs;
Document and communicate program quality concerns, recommended solutions and programmatic highlights;
Identify program needs, considering budgetary constraints and make recommendations and submit to Program Manager for approval;
Secure the appropriate tools and supplies for each program and work with the warehouse department to ensure delivery;
Act as a liaison between Program Operations and program providers;
Support teens with the application process, teen stipend and other systems errors;
Ensure that all required data, i.e. attendance, enrollment, program verifications, surveys, etc. are entered into Cityspan;
Provide direction to the liaison and ensure administrative compliance with program requirements;
Work with the Program Operations and Contracting, to ensure that all assigned programs are in compliance with After School Matters policies and procedures;
Attend program closings and demonstrations of learning;
Work with the regional teams to identify public media opportunities and share with the Regional Director and Communications team;
Working with the Program Manager, approve employee instructor and liaison timesheets and trouble shoot systems errors;
Conduct one on one meetings with partners, instructors and liaisons when needed;
Other duties as assigned.
Independent instructors and program providers
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to lift up to 50 pounds occasionally.
Must be able to sit for long periods of time.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to weather conditions.
The noise level in the work environment is usually moderate.
Knowledge, Skills and Abilities:
Excellent interpersonal skills
Demonstrated experience working with youth or supervising youth programming
Demonstrated understanding of youth development
Skilled in developing and facilitating collaborative relationships
Demonstrated experience leading and developing teams
Excellent organizational skills and problem solving abilities
Excellent oral and written communication skills
Excellent Microsoft Office skills; ability to collect and maintain information as needed
Demonstrated experience in project management
Ability to multi-task and meet deadlines
Ability to work in a fast paced, high energy environment
Respect for all levels of the organization and outside partners
Energetic team player who works well in collaborative situations
Strong orientation to customer service
Bachelors degree strongly preferred though not required
Valid Driver’s License, insured transportation, and driving record that satisfies our Motor Vehicle Policy required
Cook County residency required
Experience in using Cityspan database a plus
Evenings and weekends required
How to Apply:
Submit a cover letter and resume at http://afterschoolmatters.applytojob.com/apply
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
About After School Matters
After School Matters provides Chicago high school teens with high quality, out-of-school time opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, STEM and sports. Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community-based organizations, The Michael and Karyn Lutz Center for After School Matters in the Belmont Cragin neighborhood and Gallery 37 Center for the Arts downtown.