Detailed self-starter with event management experience needed for position key to Spertus Institute's academic and public offerings. The wide-ranging program mix includes lectures, conferences, symposia, professional development workshops, film premieres, performances, and exhibition openings. The Administrative Assistant for Academic Programming works closely with colleagues across the institution and with select vendors. The position reports to the Assistant Director of Mentoring and Programs.
This position requires some evening and weekend work.
Assist with academic and public programs (65%)
Manage arrangements for food service, event staffing, room setups, and AV, in coordination with operational staff.
Provide event management assistance before, during, and after events.
Lead box office operations for public events.
Respond to box office phone line and, as needed, sell tickets online, by phone, and onsite.
Prepare box office reports for accounting.
Draft program calendar listings. Prepare speaker/presenter/performer contracts and invoices.
Academic administrative assistance including copying, scanning, filing, and research assistance.
Office coordination and operations (35%)
Maintain office operations and procedures, including managing supply requisitions and ordering office supplies, filing, copying, and maintenance of Spertus event-related financial records.
Staff Spertus front-office reception, including answering/transferring general calls and greeting visitors, faculty, and students.
Coordinate material preparation, catering, and room booking for internal meetings.
Create and post daily event signage.
Submit the following to Brooke Herszage at firstname.lastname@example.org with the words Administrative Assistant in the subject line:
Cover letter and record of success
Resume with at least three references
NO PHONE CALLS PLEASE
At least two years of experience in office administration
Event management experience
Outstanding attention to detail
Self-starter and team player with ability to work well with diverse constituents including donors, trustees, faculty members, adult graduate students, ticket-buying members of the public, and program attendees
Excellent writing, communications, and interpersonal skills
Expertise in Microsoft Office Suite, experience with Eventbrite, Reserve, or GradPro helpful.
Additional Salary Information: Attractive Benefit Package includes vacation and paid sick leave, medical and dental insurance, retirement savings, employee assistance program, and Jewish and secular holidays.
About Spertus Institute for Jewish Learning and Leadership
Spertus Institute for Jewish Learning and Leadership is a nondenominational institution of higher Jewish education, proudly based in Chicago and increasingly serving students around the world. Its offerings include graduate degree programs in Jewish Studies, Jewish Education, and Jewish Professional Studies, as well as a range of sophisticated professional and public programming.
Founded in 1924 as Chicago’s College of Jewish Studies, Spertus Institute today offers dynamic learning opportunities, rooted in Jewish wisdom and culture and open to all. These opportunities enable personal growth, train future leaders, and engage individuals in exploration of Jewish life. Spertus Institute is accredited by the Higher Learning Commission.
For Spertus, this is a time of exciting opportunity and growth. Tied to a new Strategic Plan, we are building our standing as a leading center for thoughtful and relevant applied Jewish learning, with programs that address current and emerging needs. About to enter our second century as an academic institute with renewed vigor and vision, we are expanding the Spertus team to achieve ambitious academic and global expansion goals.