The Anti-Cruelty Society has opened its search for a full-time Accounting Assistant. Under the direct supervision of the Accountant, the Accounting Assistant performs various tasks and duties related to the cash receipts, accounts payable and cash disbursements of the Society.
ESSENTIAL JOB FUNCTIONS
Receives daily sales and service receipts from retail, shelter and clinical areas; prepares deposits as required and reconciles activity with daily reports;
Receives and enters cash transactions from donor records and external sources provided from the Accountant;
Balances contribution receipts from the Donor Records System;
Deposits cash receipts (cash and checks) in a timely and accurate manner;
Summarizes daily cash deposits for concurrent entry into the accounting records by the other Accounting Assistant;
Maintains complete and accurate records of all daily deposits and cash transactions (Daily Packs);
Receives and reviews all vendor invoices and other requests for payment for proper and complete documentation and approvals;
Enters all vendor invoices and other requests for payment to the Accounts Payable Sub-system for disbursement;
Maintains payment files by pay-date to reconcile against pre-disbursement reports;
Performs periodic disbursement runs;
Matches checks with remittance documentation for mailing;
Reconciles vendor statements to identify unrecorded activity or expedite the refunding or application of overpayments; identifies billing issues with vendor for resolution with the Accountant.
The ideal candidate must possess an Associates Certificate in Business or a related field with 1-3 years of relevant and recent experience in payables/disbursements in an automated environment. Must have knowledge of and exposure to working with automated accounting, cash receipting and donor records systems. Working knowledge of Microsoft Office (Word, Excel) and the ability to use these tools in the work environment is required. Must also have the ability to maintain a high degree of confidentiality with the ability to understand and follow oral and written instructions and technical terminology. The ability to recognize job inefficiencies and recommend changes which address the problems, the ability to learn and adapt to varied work assignments and the ability to operate standard office equipment is also required.
Note: A comparable combination of education, experience or training that would provide the level of knowledge, skills and ability required may qualify an individual.
Please submit a letter of interest, including salary expectations, and a resume for consideration. Pay will be commensurate with experience and ability. Please note that applications that do not include all required documentation will not be considered.
Direct all applications to:
The Anti-Cruelty Society
ATTN: Meshia Burrell, Vice President of People and Culture